Workflow management rules are the process and guidelines that determine the way workflows are completed. They specify which steps should be performed and when they can be completed, allowing the workflow to follow the most efficient way to its conclusion. When a company automatizes its most routine and predictable tasks with an organized workflow it lets employees focus on strategic goals.

Workflows can be created in many formats to suit the needs of any particular project. A sequential workflow, for instance one, is one in which the next task cannot begin until the previous one has been completed. This is typical in workflows for expense management, where reimbursement for employees requires receipts to be submitted and authorization for payment.

A state-machine workflow consists of a series of tasks on a product in a specified order, with each action changing the work product to various states that are permitted, such as “being written” or “completed”. State-machine workflows also have additional rules in place such as if this-then-that conditional logic – which can alter the workflow’s path.

In addition, parallel workflows can have numerous steps that can be undertaken in parallel to achieve a desired endpoint, such as processing and mailing the sweater to a customer after the company has confirmed it’s in stock. Each of these steps business process optimization pros can be automated using a workflow software.

It’s easy to use the right workflow management software that allows you to create and manage structured processes to optimize efficiency, accountability, and productivity. By streamlining communication and making sure that everyone in the team is aware of their roles and responsibilities, and have a clear understanding of them, managers can eliminate the confusion that leads to missed projects and deadlines.