When conducting remote board meetings, it’s essential to have a solid plan to keep the discussion efficient and on track. This is easier when the participants have a plan that is a guideline for them throughout the meeting. It is also useful to send the agenda along with any documents associated with it to the attendees through an encrypted board portal prior to the meeting so that they can take note of, add items and review them before the meeting begins.

Another way to ensure a smooth remote board meeting is to limit distractions as much as possible. Participants should make sure to take the call in a peaceful location, such as at office or home. This will decrease the likelihood that they’ll tune out and miss the important points to be discussed during the meeting.

It’s also a good idea to ask participants to mute their microphones when they are not speaking to reduce background noise that can distract during the meeting. Lastly, the designate minute-taker must make sure to record all motions verbatim, and also who initiated the motion and who seconded the motion. This is vital for keeping a clear record of the meeting, which can be used for reference or legal purposes years afterward.

It is also important to adhere to the times you set for each agenda item in order to www.boardgreenroom.com/medical-data-systems-overview/ prevent the meeting from dragging on unnecessarily. You can encourage a productive gathering by encouraging attendees to leave ad-hoc topics in a parking lot to ensure they don’t distract from the main discussion.